Internal Grading Rules (IGR) applicable in PWN Bilingual Elementary School
- Regulation of the Minister of National Education of 30 April 2007 on the conditions and manner of assessment, classification and promotion of pupils and learners and performance of exams and tests at schools, as amended,
- Regulation of the Minister of National Education of 20 August 2010 amending the regulation on the conditions and manner of assessment, classification and promotion of pupils and learners and performance of exams and tests at public schools,
- Regulation of the Minister of National Education of 25 April 2013 amending the regulation on the conditions and manner of assessment, classification and promotion of pupils and learners and performance of exams and tests at public schools,
- Regulation of the Minister of National Education of 10 June 2015 on detailed conditions and manner of assessment, classification and promotion of pupils and learners and performance of exams and tests at public schools,
- Education Law of 14 December 2016 (Journal of Laws of 2017, item 59),
- Education System Act of 7 September 1991 (Journal of Laws of 2015, item 2156, as amended).
I. Objectives and Scope of Grading
- The Internal Grading Rules, hereinafter referred to as IGR, govern the rules of assessment, classification and promotion of pupils in the PWN Bilingual Elementary School in Warsaw.
- The grading of educational achievements of pupils forms a integral part of the education process. The grading of the pupil should be a process that supports the development of the pupil and motivate them to further work.
- The grading consists in recognising the level and progress of the pupil in acquiring the knowledge and skills specified in the educational requirements resulting from the core curriculum and curricula pursued at the school that take into account the above core curriculum.
- The functions of grading are as follows:
- The subject of grading is:
1) the level of mastering the knowledge,
2) the skill of applying the knowledge,
3) involvement and willingness to develop.
- The internal school grading aims to:
1) systematically observe progress in learning,
2) make pupils aware of the level of their mastering the knowledge and skills,
3) motivate pupils to further work and development,
4) provide the parents (legal guardians) with feedback on the educational progress of their child, the strengths and weaknesses of their work, their talents and educational difficulties.
- The grading is divided into the current grading and classification grading: determination of midterm and final classification grades regarding the compulsory and non-compulsory educational classes.
- The school year is divided into two semesters:
1) the 1st semester ends with midterm classification,
2) the 2nd semester ends with final classification.
- The current grades as well as midterm and final classification grades in educational classes are given by the teachers of particular classes. Midterm and final conduct grades are given by the homeroom teacher.
II. Rules of Grading in Compulsory Educational Classes
- The worldview, social status and previous school accomplishments of the pupil have no influence on the grading of their school accomplishments.
- Grades are transparent both to the pupil and their parents (legal guardians).
- Grades are given on a systematic basis and are entered in the Librus register on the day they are given.
- When grading in the scope of PE, technical education, visual arts and music, the teacher first and foremost takes into account the effort of the pupil to fulfil the tasks resulting specified in the curriculum.
- The teacher can verify the level of knowledge and skills of the pupils by:
1) oral answer,
2) written class assignment,
3) short test – verification of knowledge from the last 1-2 lessons in written form. The teacher is not obliged to inform the pupils about short tests or enter it in the online class register in advance,
4) homework – verification is performed by grading of individual work performed by the pupil at home. In case of doubt, the teacher has the right to verify and not grade the work, which according to them was not performed individually by the pupil,
5) performance of a task – verification by grading of a performed task,
- The pupils must be informed about class assignments at least two weeks in advance and the assignment must be entered in the online class register at least one week in advance.
- 3 written class assignments can be organised in a week and not more than one during a day. Retake tests are not taken into consideration in this case.
- Written class assignments are compulsory for each pupil. If a pupil is absent because of disease, they sit a given assignment on the date set by the teacher of the class, which will be treated as the first attempt of the pupil to pass the assignment.
- The pupil has an opportunity to improve each grade below the good grade obtained from a given assignment only once. Both grades are entered in the online class register and they are both included when calculating the grade average. Grades from short tests cannot be improved.
- An assignment is to be resit within two weeks from giving back the verified original assignment.
- The pupil can view the verified and assessed assignments.
- The pupil can take home the assessed short tests and homework, whereas class assignments are kept by the teacher at school until the end of the given school year (31.08).
- A corrected class assignment can be made available to the parent by the teacher of a given class in the area of the school or copied at the request of the parent.
- The grade must be entered in the Librus online register at the time of giving or on the day when the assignments/tests were discussed, but not later than 14 days after the test/assignment was taken.
- The school enables the pupils to participate in religious education at the request of their parents.
Grading at the First Educational Stage (I – III)
- At the first educational stage the current, midterm and final classification grades as well as the conduct grades are descriptive grades.
- The current grading consists in providing a summary of the pupil’s progress in early school education, including Polish, social, mathematics, environmental, linguistic (English language) education and at least once, in each mid-semester, in education regarding music, visual arts, movement, computers and conduct. The feedback must be provided to the parents (legal guardians) in the form of entry in the electronic class register.
- The descriptive grading entered in the online class register also includes tests and written class assignments.
- Thanks to current descriptive grading, the parent (legal guardian) should obtain information on their child’s progress and level of mastering a particular skills. The parent should also obtain short guidelines regarding the direction for any necessary work with the child.
- There are graphic symbols in current grading (“smiles”, “suns”, pluses and minuses etc.). It is permitted to express the level of mastering the material with colours proposed in the Librus class register:
1) yellow: according to the expectations,
2) blue: below expectations (note: colours in the Librus register can differ).
- The midterm and final descriptive grading in educational classes takes into consideration the pupil’s level of mastering the knowledge and skills in the scope of the requirements determined in the curriculum and highlights the educational requirements related to overcoming difficulties in learning and development of talents.
- In the third year, in particular in the second semester of the third year, it is permitted to use a scale of grades from 1 to 6 with the possibility of adding pluses and minuses (except for 1- and 6+). Nevertheless, the final grade remains a descriptive grade.
- The midterm and final grades in religious education and ethics in years 1-3 are graded in the scale
Grading at the Second Educational Stage (IV – VI)
- The current, midterm classification and estimated grades as at the end of the school year are provided in the scale from 1 to 6 with possibility to add + and -, except for 1- and 6+.
- The final classification applies the scale of grades from 1 to 6 without the possibility to add pluses or minuses.
- Every current grade can be accompanied with descriptive formative grading entered in the online class register next to the current numerical grade, under the “T” symbol.
The detailed rules of grading in years IV to VIII year will be developed with participation of the teachers of subjects prior to the beginning of the year when at least one class section of the second educational stage will attend the PWN Bilingual Elementary School.
Rules of Conduct Grading
- The conduct grade is determined by the homeroom teacher.
- Midterm and final conduct classification grades takes into account the following, without limitation:
1) fulfilment of duties by the pupil,
2) relation to the knowledge and schooling duty,
3) civil conduct at school and outside the school,
4) taking care of the safety, health and dignity of the pupil themselves and other persons,
5) acting for the benefit of the school community,
6) taking care of the beauty of the mother tongue,
7) taking care of the good name of the school.
- The midterm and final conduct classification grade between year I and III is descriptive.
- The midterm and final conduct classification grade starting from year IV year of the elementary school applies the following scale:
2) very good
- Good is recognised as the starting grade.
- When grading the conduct, the homeroom teacher should take into account the opinion of the pupil (their self-assessment), the pupils in the class section and the teacher should ask the other teachers who teach the class section about their opinions.
- The classification conduct grade does not affect:
1) the classification grades in educational classes,
2) promotion to the next year or completion of the school.
We expect that the pupil of the PWN Bilingual Elementary School
- behaves in a civil manner in all situations in the area of the school and outside the school,
- respects the teachers, the school staff and their schoolmates,
- wywiązuje się sumiennie z obowiązków ucznia,
- is friendly, honest, truthful and tolerant,
- never uses offensive words or expressions,
- respects the school and private property,
- strictly respects the school regulations,
- takes care of their own safety and health and the safety and health of others,
- is not late for school,
- participates in the life of the class section and the School,
- helps friends and eagerly supports the weaker,
- takes care of the school property.
Rights and Duties of the Pupil in the Scope of Grading
- As regards the grading, the pupil has the right to:
1) obtain information on the educational requirements from the teacher and homeroom teacher that are necessary for receiving midterm and final classification subject grades, on manners of current checking of their educational accomplishments as well as on the possibilities and criteria of determining the conduct grade and conditions and mode of obtaining a classification grade higher than the determined in the scope of compulsory and non-compulsory educational classes,
2) obtain from the teacher, at the time of information about a class assignment, the information on educational requirements in the scope of the material to be graded and the grading criteria,
3) strict determination of the deadline for the set tasks,
4) timely verification and grading of class assignments,
5) one-off opportunity to improve the class assignment grade,
6) transparency of the current, midterm and final grades obtained from particular subjects as well as the conduct grades,
7) obtain from the teacher, at the request of the pupil or their parents (legal guardians), the corrected and graded class assignments,
8) in emergency situations, adjust the grading rules to the recommendations determined in the opinion of a psychological and pedagogical counselling centre.
- The teacher is obliged to adjust the educational requirements to the individual development, educational requirements and psychophysical potential of the pupil on the basis of:
1) an opinion on special educational needs,
2) an opinion on individual educational needs,
3) an opinion of a psychological and pedagogical counselling centre, including a specialised counselling centre, on specific learning difficulties,
4) recognition of individual development and educational requirements of the pupil and ¬– as a result – to cover them with psychological and pedagogical support at school,
5) an opinion issued by a specialised physician on restricted capacity to participate in physical education classes.
- If an opinion issued by a physician on restricted capacity to participate in physical education classes is provided, the Principal excuses the pupil from participating in classes or practicing specific exercises for the period of time specified in the opinion.
- If an opinion of the psychological and pedagogical counselling centre or a specialised counselling centre is provided, the school will act in compliance with the recommendations of the counselling centre. The rules of working with a dysfunctional pupil and cooperating with their parents are specified by the team of teachers appointed under the recommendations of the counselling centre. In the case of a pupil with such an opinion, the Individual Educational and Therapeutic Programme (IETP) is developed at the beginning of each educational stage.
- The pupil is obliged to:
1) systematically do their homework and prepare themselves to tests,
2) bring necessary accessories, textbooks and sportswear to school,
3) report the fact of being not prepared for a lesson, including the lack of necessary accessories, at the beginning of the lesson. In the Subject Grading System, the teacher specifies the number of admissible instances of lack of preparation for lessons in the semester,
4) after absence of up to 10 days, the pupil is obliged catch up on all material from the last week. In the case of disease lasting longer, the subject teacher, in consultation with the pupil and their parents, specifies the date and manner of completing the outstanding class assignments.
- In justified situations, the pupil can be excused for a definite period of time from physical education and/or IT classes or – according to the recommendations of a physician – to do specific exercises.
- The decision on excusing the pupil from physical education or IT classes is made by the Principal on the basis of a medical certificate or – in the case of IT classes – on the basis of a medical opinion of a specialised counselling centre.
- If the pupil is excused from the above classes: instead of the classification grade, the term “excused” is entered in the education course documentation.
- The School Principal can excuse the pupil with hearing impairment, developmental dyslexia, aphasia or autism, including Asperger syndrome, from second foreign language learning. It is arranged at the request of the parent and on the basis of an opinion of a psychological and pedagogical counselling centre.
- The Principal informs the parents (legal guardians) on the decision to excuse the pupil from classes in writing.
- Informing Parents (Legal Guardians) on Grades
- At the beginning of each school year, the teachers inform the pupils and their parents (legal guardians) on the educational requirements according to the pursued curriculum and on how the pupils’ educational accomplishments will be checked (Subject Grading System).
- At the beginning of each school year, the homeroom teacher informs the pupils and their parents (legal guardians) on the criteria and manner of conduct grading.
- The parents confirm in writing (not later than within two weeks from the beginning of each school year) that they have become acquainted with the criteria and manner of conduct grading criteria, the educational requirements and the subject grading system regarding particular subjects.
- The parents (legal guardians) are informed on the grades of the pupil:
1) by their entry in the electronic class register,
2) at meetings with the parents and open days organised by
the school at least three times a year: in each
mid-semester and after the midterm classification,
3) by the teacher of a given subject or the homeroom teacher during open days
and the weekly duties.
- The parents are obliged to check the entries in the electronic class register on a current basis and take part in the meetings for parents. Otherwise, they cannot claim no information on the progress of the child in learning.
- At least three times per school year: in the half of the first semester, as part of the midterm classification and in the half of the second semester, the parents of each pupil obtain written feedback on their child’s progress in every compulsory educational class through the Librus online class register. The grade includes information on the pupil’s progress, the level of mastering particular skills and guidelines for further work.
- Not later than 30 days before the meeting of the Teachers’ Board approving the result of the final classification, the parents of the pupil must be informed in writing on any expected fail grades regarding a subject and any unsatisfactory or reprehensible conduct grades.
- The teacher of a given subject provides information on the conditions and requirements that must be fulfilled for the pupil to obtain a positive grade as well as the dates for them to sit any tests in this respect. The parent (legal guardian) of the pupil who obtained information on the expected fail grade certifies this information by a handwritten signature.
- In the failure of the parent (legal guardian) to appear at school, the information on the expected fail grade is sent by registered mail to the residential address of the pupil.
- Not later than a month before the meeting of the Teachers’ Board on which the final classification results are approved, the teachers grant the expected final grades in particular subjects in the online class register and the homeroom teacher grants the expected conduct grades and inform the pupils on those grades. The homeroom teacher informs the parents by means of information notes in the Librus register that the expected final grades are available in the online class register.
- Rules of Classification Examination Promotion of Pupils
- The pupil can obtain no grade in one, several or all educational classes if there are no grounds to determine classification grade because of the absence of the pupil from educational classes exceeding half of the time intended for those classes in the school educational programme.
- If a grade is not given, instead of the classification grade the “not classified” note is entered in the education course documentation.
- The pupil who was not given a grade because of excused absence can sit classification examination.
- The classification examination is taken by the pupil who:
1) follows an individual education plan or programme under separate regulations.
2) fulfils the schooling duty outside the school (e.g. homeschooling).
- The classification examination conducted for the pupil as referred to in Point 4b does not cover the following compulsory educational classes: technical education, IT, visual arts, music, physical education and additional educational classes.
- The pupil who takes the classification examination before a board in all subjects is not granted a conduct grade.
- The classification examinations are conducted in written and oral form.
- The classification examination has to be organised not later than at the end of a school year (31 August).
- In order to conduct the classification examination, the Principal appoints the board in the following composition:
1) the Principal or Deputy Principal – as the chairperson,
2) teacher of the given subject as the examining person,
3) respective homeroom teacher as the board member.
- The chairperson of the board, in consultation with the pupil’s parents, determine the procedure for classification examination taken before the board, in particular the number of subjects in which the pupil can be examined on a single day.
- A report is drawn on the completed classification examination, including in particular:
1) Names, surnames and functions of the examining teachers,
2) date of the classification examination,
3) examination tasks,
4) results of the classification examination and the obtained grades.
The pupil’s written tests of and short information on their oral answers are attached to the report.
- The classification examination report forms an appendix to the pupil’s grade file, in which the date of the examination and the given grades are entered.
- Against the fail grade given in the classification examination, the pupil and their parents can appeal to the Principal within three business days from the date of examination; the Principal will then appoint the examination board the composition and operational standards of which are determined in the Regulation of the Ministry of National Education of 30 April 2007 on conditions and manner of grading. It is not possible to appeal against the grade determined by the board.
Promotion of Pupils
- The pupil from year one to three of the elementary school is granted promotion to the next year, according to the curriculum, according to the descriptive final classification grade.
- The pupil from year one and two can be promoted to the next year even within the school year, at the request of their parents and after the homeroom teacher express their consent in this respect or at the request of the homeroom teacher and after the pupil’s parents express their consent in this respect.
- In emergency situations the Teachers’ Board can decide that a year 1-3 pupil should repeat a year, at the request of the homeroom teacher, having consulted the pupil’s parents.
- Starting from the 4th year of the elementary school, the pupil is granted promotion to the next year, according to the curriculum, if they obtained the final classification grades higher than the fail grade in all compulsory educational classes specified in the school educational programme.
- Starting from the 4th year of the elementary school, the pupil who obtained the grade average of at least 4.75 and at least a very good conduct grade in the final classification is granted a promotion to the next year, according to the curriculum, with distinctions.
- The winners of class and interdisciplinary voivodship-tier competitions are granted the excellent final classification grade in the respective subject.
- Extra-curricular activities have no influence on the promotion to the next year, according to curriculum.
Proceedings for Challenging the Grading Procedure by the Pupil and their Parents
- The pupil and their parents can lodge their objections with the Principal if they claim that the final grade in educational classes or conduct was determined in a manner non-compliant with the provisions regarding the mode of grading in a given subject.
- The objection should be lodged in writing with the justification of the lack of compliance of the grading procedure with the provisions of the Education Law and the Internal School Grading Rules.
- The objections can be lodged within 7 days after the end of teaching and upbringing classes in a given year.
- The Principal analyses the lodged objection on the basis of the material collected by them (conversations with the teacher, the homeroom teacher, analysis of school documentation etc.).
- The Principal informs the pupil and their parents in writing on the approval or rejection of the objections within 14 days from their lodging.
- The pupil can appeal against the decision of the Principal to the Mazowiecki Superintendent of Schools in Warsaw, being represented by their parents (legal guardians).
- If the final classification grade in educational classes or the final classification grade in conduct were determined in a manner that was non-compliant with the provisions of law on the procedure of determining this grade, the Principal, within 30 days from considering the objections but not later than in the last week of holidays, will appoint a board that will organise the test of knowledge and skills in written and oral form and specify the final classification grade in given educational classes.
- The final classification grade in conduct is determined in voting by simple majority of the votes. If the number of votes is equal, the chairperson of the board has a casting vote.
- The date of the test is agreed upon with the pupil and their parents (legal guardians).
- The board is composed of:
1) the Principal or the teacher on another managerial position at school – as the chairperson of the board,
2) the teacher who teaches the educational classes,
3) two teachers from a given school or from another school of the same type who teach the same educational classes.
- If the Principal recognises the deficiencies in the procedure of determining the final classification grade in conduct, the board will be composed of:
1) the Principal or teacher on another managerial position at school – as the chairperson of the board:
2) the homeroom teacher,
3) the teacher who teaches in a given class section, appointed by the Principal,
4) school pedagogue / psychologist
5) a representative of the Pupils’ Board
6) a representative of the Parents’ Board
- The final classification grade determined by the board in educational classes and the final classification grade in conduct cannot be lower than the mark determined before.
- The mark determined by the board is final, except for failed final classification grade in educational classes, which can be changed by retaking the test.
- The minutes of the meeting of the board are made, which include, without limitation: in the case of final classification grade in educational classes:
1) composition of the board
2) date of the test
3) verifying tasks
4) result of the test and the determined grade
in the case of the final classification grade in conduct:
1) composition of the board
2) board meeting date
3) voting results
4) determined conduct grade with justification.
The minutes form an appendix to the pupil’s grade file.
- The pupil’s written tests of and short information on their oral answers are attached to the report.
Completion of School
- The pupil becomes a graduate of the elementary school if:
1) as a result of the final classification, including the final classification grades from the compulsory educational classes obtained in the highest year, according to the curriculum, and the classification grades in the compulsory educational classes which were completed during the lower years, according to the curriculum, obtained the classification grades higher than the fail grade.
2) the pupil becomes a graduate of the elementary school with distinction if as a result of the final classification they obtained the grade average in the compulsory educational classes of at least 4.75 and at least the very good conduct grade.
- Tests and Competence Tests
- The school acts in compliance with the applicable rules of conducting tests and pursuant to the provisions specified in the Regulations of the Ministry of National Education and in the Education Act.
- Final Provisions
- The Internal School Grading Rules in the PWN Bilingual Elementary School enter into force as of 4 September 2017.
- IGR can be amended by means of a resolution of the Teachers’ Board.
The Internal School Grading Rules were approved by the Resolution of Teachers’ Board of 31 August 2017.